Sharing an Outlook Calendar
Artera Technology Service Center Knowledge Base
Title
Sharing an Outlook Calendar
Step-by-Step Instructions
Note:
If you do not have the option to share the calendar (it's greyed out), it's because the admin/IT support for your business has set a policy to prevent the people from sharing calendars.
1. From the Calendar folder, on the Home menu, select Share Calendar.
2. Choose the calendar you want to share from the drop-down menu.
3. In the Calendar Properties dialog box, click Add.
4. You can search for people from your address book or type in their email addresses in the Add box. When you're done adding names in the Add Users dialog box, click OK.
5. Back in the Calendar Properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then click OK.
The person you've shared your calendar with will receive a sharing invitation by email.
7. Once the recipient clicks Accept, they'll see your shared calendar in their calendar list.
What permissions people have to your calendar
You can choose from several different permission levels when sharing your calendar.
▪ Can view when I'm busy. Those sharing your calendar with this permission level can only see which times you're available, like this:
Can view titles and locations. Those sharing your calendar with this permission level will see availability and the subject and meeting location, like this:
Can view all details. Those sharing your calendar with this permission level will see all details of your appointments, just like what you see.
Stop sharing your calendar
At any time you can revoke access to your calendar. Note that it may take a while for Microsoft 365 and the user's Outlook to sync and remove the view to your calendar.
1. Click Calendar.
2. Click Home > Calendar Permissions.
3. On the Permissions tab, click the user's name and then choose Remove.
4. Click OK.
Revision History
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Contact Information
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Process Owner
- Email: noah.casteline@artera.com
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Artera Technology Service Center
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